User Activity Audit

This feature is only accessible to authorised Software of Excellence personnel via ToolS, View Database, USERACTIVITYAUDIT

The User Activity Audit is a reporting / management tool that records actions in the EXACT database, from where authorised Software of Excellence users can access them when necessary.

The User Activity Audit logs user actions that in any way touch on or enable viewing of patient data.

For example, viewing a patient's data:

User Activity Audit example with a practitioner Login action highlighted:

What activity is Logged?

Any logged-in practitioner activity that in any way touches or potentially exposes a patient's data is audited.

Where this applies to family data, the user activity is logged separately against each family member.

Activities that are recorded in EXACT:

• Logging in

• Logging out

  • Lock or Exit EXACT.

  • Note that a crash is not logged as a log out.

• Viewing patient data

  • Open any tab in the Patient File.

  • Open a patient via a Contact List.

• Viewing an appointment

  • Viewing an Appointment

  • Viewing a family appointment (audits for each family member)

• Running a report

  • Printing,the report to a physical printer

  • Printing the report to PDF

  • Emailing the report

  • Viewing the report

• Exporting Files / Tables

Exporting this report to an Excel Spreadsheet

The User Activity Audit can also be exported to an Excel Spreadsheet when logged into EXACT as an administrator with a setting enabled by support "Transfer.export.extended" 

Once enabled by support you can export this to an Excel Spreadsheet by going to configure, export files and then selecting the Table To Export of Stores an audit of what information a user has accessed.

Once exported this will contain every item in this database record.

How the Data Looks when Exported

4000 = Date
4001 = Time
4002 = Time (Seconds)
4003 = Provider
4004 = Action (1 Log in. 2 Log out)
4005 = Computer action completed on
4007 = Extra Info