A DCP Provider is a Therapist, Hygienist, Dental Nurse or Clinical Technician NOT a Dentist.

In 2022, NHS Wales (1st April 2022) and England (1st October 2022) introduced a requirement for Dental Care Professional (DCP) information to be added to a course of treatment where a DCP has performed treatment.

In order to add this information to a claim in EXACT, DCP and GDC information must be added to providers profiles.

• Adding a GDC number to a user
• Adding GDC Numbers and DCP Types to Provider profiles
• Adding a DCP to a Course of Treatment
• Charting Treatment as or with a DCP (opens a new help article)

Adding a GDC number to a user

If your Dental Nurse or Clinical Technician has been added to EXACT as a user (not a provider), they will need to have a provider account created.

There are two options for this, creating a new provider which means the clinician will have a new EXACT login/initials or to keep the same user name/initials as they currently use.

Creating a new provider

1. Navigate to Configure - Add User / Provider.
2. Follow the on-screen instructions to create a new user, full steps can be found in the add a new user or provider article.
   • Remember to add the GDC number and DCP Type during the provider setup.

Updating an existing user to a provider

1. Navigate to Configure - User Settings.
2. Load the provider profile (type their username in the box at the top).
3. Delete the user, using the bin icon.
4. Once deleted, select +1 to create a new user, using the same username.
5. For the option Is this user a provider? select Yes.
6. Full steps can be found in the add a new user or provider article.
   • Remember to add the GDC number and DCP Type during the provider setup.

Adding GDC Numbers and DCP Types to Provider profiles

1. Navigate to File - Providers - View Providers.
2. Load the required providers' profile.
3. Locate the GDC Number field in the lower left.
   • Enter the clinicians GDC number.
4. Locate the DCP Type field on the right. 
   • Enter the clinicians DCP type using the drop-down menu.
5. For a DCP to be able to transmit claims, they must have their NHS Details added to their record and associated to an NHS Contract.
   • Select the NHS Details tab.
   • Click +1 at the bottom of the Personal No area.
   • Enter the Performer/Personal No. into the empty box.
   • Change the Activiation Date to the begining of the current NHS Contract year, for example 01/04/2024.
   • Add the providers Pin.
   • Click OK.
   • Click save.
6. Go to File - NHS Contracts.
   • Select the NHS Contract the provider will be associated with performing treatment on, double-click or click e|d to edit.
   • Click +1 in the lower-right of the screen.
   • Enter the Performer user details, Target (if required), From date (suggested to be the beginining of the current NHS Contract year, for example 01/04/2024).
   • Click OK.
   • Continue through any subsequent prompts.

If a Dental Care Professional has performed any or all treatment on a course of treatment they must be added to the course of treatment on the FP17.