Cashing Up Report

This report assists you by summarising payments received for the practice on a given day or for a date range.

Payments can only be part of one 'Cashing Up' bundle, once a cashing up report is run (using the Create New Payment Bundles button), previous payments can be viewed using the View Existing Payment Bundles button.

• Running the Cashing Up report
• Elements to note
• Reprinting a Cashing up Slip
• Viewing existing bundles

Running the Cashing Up report

1. From the ‘Administration’ menu, click ‘Reports’ and select ‘Cashing Up.
   
2. If you have more than one active bank account within EXACT you will see a third column where you can select the bank account/s you wish to run the report for.
3. The From and To Dates can be changed in order to print the Cashing Up slip for a previous date or date range.
4. One or more Providers must be selected from the list; to select/deselect providers, hold down the key then click with the mouse.
5. Payment Methods/Adjustment Types are selected in the same manner as providers.
6. Clicking ‘Create New Payment Bundle’ will open the following window.
   
7. The Print Deposit Slip option splits payments by patient. The "Print Deposit Summary" option provides only totals for each payment type.
   Example of a deposit slip:
   
   Deposit Summary:
   

Elements to note

• Sub-Totals will be given for each Payment Method as shown above.
• The total of the cheques and cash should be balanced with the monies in the till (minus any float operated). If there is a discrepancy it will need to be investigated further. It may mean that a receipt has not been processed through the computer, or that not all the cash and cheques have been gathered from the till.
• Adjustments that are made against payments included in the report will result in the adjustments also being included in the report, which will affect totals.

Reprinting a Cashing up Slip

1. In the ‘Cashing Up’ window, click on the button. This will open the ‘View Payment Bundles’ window as shown below:
   
2. Highlight the Payment Bundle to be reprinted re-print and click on the button located at the bottom of the screen.

Viewing existing bundles

Open the cashing up report, selecting View Existing Payment Bundles.

This will show a list of any created bundles, displaying the creation date, the date range of days within the bundles, the providers, payment methods and total value of the payment bundle.