Cashing Up Report
Report Purpose: Summarise payments received for the practice on a given day or for a date range.
It is not necessary to create a ‘Cashing Up’ slip for any payment method deposited directly into the Bank Account; e.g. Direct Debits.
Payments can be part of only one 'Cashing Up' bundle - once a cashing up report is run (using the Create New Payment Bundles button), previous payments can be viewed using the View Existing Payment Bundles button.
To Run the 'Cashing Up' Report
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From the ‘Administration’ menu, click ‘Reports’ and select ‘Cashing Up:
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If you have more than one active bank account within EXACT you will see a third columnwhere you can select the bank account/s you wish to run the report for.
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The ‘From’ and ‘To’ Dates can be changed in order to print the ‘Cashing Up’ slip for a previous date or date range.
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One or more Providers must be selected from the list; to select/deselect providers, hold down the key then click with the mouse.
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Payment Methods/Adjustment Types are selected in the same manner as providers.
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Clicking ‘Create New Payment Bundle’ will open the following window:
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The "Print Deposit Slip" option splits payments by patient. The "Print Deposit Summary" option provides only totals for each payment type.
Deposit Slip:Deposit Summary:
NOTES:
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Sub-Totals will be given for each Payment Method as shown above.
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The total of the cheques and cash should be balanced with the monies in the till (minus any float operated). If there is a discrepancy it will need to be investigated further. It may mean that a receipt has not been processed through the computer, or that not all the cash and cheques have been gathered from the till.
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Adjustments that are made against payments included in the report will result in the adjustments also being included in the report, which will affect totals.
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To Reprint a Cashing-up Slip
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In the ‘Cashing Up’ window, click on the button. This will open the ‘View Payment Bundles’ window as shown below:
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Highlight the Payment Bundle to be reprinted re-print and click on the button located at the bottom of the screen.
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