Chair Time Analysis

This report is designed to show whether chair time within the practice is being utilised effectively, and will provide information about:

• What time the patient was scheduled for and what time they actually arrived

• How long they waited

• How long they were in the dental chair.

• Running the Chair Time Analysis Report
• Appointment Analysis & Chair Time Analysis Reports Average Wait Time Is Different

Running the Chair Time Analysis Report

1. Go to Administration - Reports.
2. Select Chair Time Analysis.
   

3. Leaving the 'Provider(s)' field empty will print a ‘Chair Time Analysis’ report for the entire practice, however, an individual provider can be selected from the list by using the button.

4. Clicking the Multiple button will allow printing for a combination of providers.

5. The From and To date fields are used to define the date range for the report.

6. Placing a tick in the check box(s) next to the Summary Only and/or Use Rosters will apply those conditions to the report.

7. The standard option buttons for printing reports are available.

   The example below shows a ‘Chair Time Analysis’ report for all providers at the practice, for a selected period of time:

   
   Right-click and open image in new tab to see full image

The registered dentist column has been added to the report in v13.772 of EXACT, this column will display the patient's registered dentist.

My Appointment Analysis & Chair Time Analysis Reports Average Wait Time Is Different

The Appointment Analysis report calculates the average wait time as follows:

The average wait time to see the provider. This is the difference between the patients arrival time or patients appointment time  (whichever is later) and the time when the provider brings up the chart using the stick man.

The Chair Time Analysis report calculates the average wait time as follows:

Time the patient was recorded as seated minus arrival time, unless they arrive early, then it is the seated time minus the scheduled time (if there is no seated or arrival time it is not calculated).

At the bottom of each report is a detailed description of how each column is calculate.