X-ray Audits are commonly completed only a few times a year. Dental practices with EXAMINE Pro (required) use the X-ray Audit Report to review the number and grade of X-rays by User and Image Type. The report identifies anomalies and provides a snapshot of X-ray acceptability, enabling the practice to manage their X-ray quality in accordance with regulatory standards.

It shows the Radiographs taken, the user who took them, the image type, the grades that have been assigned by the user, and the Totals.

Note that the report can only display results if data has been entered by Providers / Radiographers when taking X-rays. This requires appropriate setup of the dropdown menus and consistent use of those menus by the Providers / Radiographers. Both setup and user procedures are described below.

To configure EXAMINE Pro with "Extra Info" options for saving X-rays

To allow the selection of a user when saving an X-ray within Examine Pro the user initials must first be added to Examine Pro, to do this please see the following article for guidance How to Add Users to Examine Pro .

You may also wish to configure the format of the grading, for example setting it to an “A” or “N” format to do this please see the following article for guidance How To Change Grading In Examine Pro.

Provider procedural requirement when saving X-rays 

To ensure that the report is complete and accurate, when they save X-rays Providers need to consistently add the required information from the dropdown options, please see the following article for additional guidance on this How To Set Grading Information On An X-Ray .

To run the X-ray Audit Report from the Reports screen

1. Select Administration > Reports to display the Reporting screen with a list of EXACT reports.

2. To locate the X-ray Audit Report in the list, either

   • Click the Name column once or twice to sort in reverse alphabetical order, and it should be listed right at the top ("X-ray"), or

   • Select the Group column to sort by group, and locate it in the Practice Management Group

   The report parameters window displays:

   The default From and To date range is the previous month up to today.

3. The Show Detail checkbox is unchecked by default but retains user settings. If ticked this will include a Detail section within the report listing individual patients who have had X-rays in the specified period.

4. Set the parameters and then choose an output option (Print, Preview, Email)

Sample X-ray Audit Report

This report is from a practice where Examine Pro has been configured with extra information options that the Providers capture when taking X-rays. The summary shows the Radiographs taken, the user who took them, the image type, the grades that have been assigned by the user, and the totals.

The Detail section of the report will list all the patients who have X-rays in the specified period, the provider to who took the X-ray, the image type, the grade and the exposure settings used if specified.

Tips for faster & more successful X-ray Audit Reporting

1. The report may take a while to run however if you feel it is taking an excessively long time please ensure your version of EXACT is V13.368 or newer.

2. Ensure Examine Pro is open before running the X-ray audit report. The report will try to run Examine Pro but due to load times this may not be accurate or in some cases will look like it runs but not return a result. The best way around this is to ensure that Examine Pro is open from a patient chart screen before running the report.

3. Run the report on the server, this means that the check for the files can be done quickly as the network is typically less strained by Examine Pro and as the report takes a while it can be left to run while people continue to work. On top of this if you can run this at the end of the day this will help.

4. Ensure Expro.exe and Dental.exe are included as process exceptions in the sites antivirus software.

5. Turn off force single CPU in ‘misc. settings’ screenshot below, the settings screen in Examine Pro can be accessed by opening Examine Pro and pressing F10, this will bring up the configuration.